Allianze GCC is a leading provider of electronic document management services to businesses of all sizes. With a decade more years of experience in this field, we are able to deliver comprehensive electronic document management solutions to its clients. Furthermore, we incorporate advanced techniques, best industry practices and unique strategies to craft EDMS solutions that address our client requirements and goals. By choosing our electronic document management service, you can optimize document management processes, boost productivity and enhance collaboration within the organization.
What is an Electronic Document Management System (EDMS)?
Electronic Document Management System also referred as EDMS is a centralized document management system that is widely used by many companies nowadays. It is generally used to manage and organize documents efficiently and effortlessly. The primary benefit of this kind of document management system is that it makes it easier for employees to access business documents. Electronic Document Management is definitely a great option for companies that are looking for different ways to cut costs in data storage systems.
Service Portfolio of Allianze GCC
Document Capturing and Importing
An electronic document management system can keep a pile of data organized and well structured. EDMS keeps your data in place through processes like document scanning and processing, document indexing, and importing electronic files.
Document scanning and processing: paper documents are converted to digital formats through high-resolution scanners.
Document Indexing: It labels the available information, so that your information can be easily located.
Importing Electronic files: If documents are present in nonstandard documents you can convert them quickly to the required format with EDMS.
Document Organization and Storage
Document organization and storage are essential for efficient management of information. Centralized repository, version control and metadata tagging are some of the important attributes in EDMS.
Centralized repository: it is the centralized place where all the documents are organized efficiently.
Version control: This is another feature in EDMS that helps us to monitor the changes in documents.
Metadata Tagging: This attribute enables the users to give detailed description for each document.
Workflow Management and Automation
Workflow management and automation within an EDMS facilitates the proper functioning of business. Automated workflows, task management and deadline alerts are some of the key elements that contribute to workflow management.
Automated workflows: This reduces manual intervention and promotes automated workflows.
Task Management: This feature within EDMS facilitates assignment, monitoring and completion of works related with documents.
Deadline Alerts: An electronic document management system can automatically send alerts to the specific persons regarding the deadline of projects assigned to them.
Security and Access Control
Security and access control is a highlight feature in electronic document management systems.
Role based access control: This is restricted to an access that gives users access to data and functionalities that are related with their role in the organization.
Audit Trails: it gives all the details about the user activities
Data Encryption: This protects documents from any kind of unauthorized access and malicious attacks.
Collaboration and Sharing
Collaboration and sharing are key components of electronic document management systems. Real-time collaboration, version history and secure document sharing are something that come under this. In detail,
Real-time collaboration: With this feature, you and your colleagues will be able to work on the same document simultaneously.
Version history: This maintains a record of all kinds of alterations made in a document.
Secure Document Sharing: This allows secure sharing of data
Why Should You Choose Our Services?
Cost Effective
We offer our digital document management services at affordable prices. By providing our services at budget-friendly prices, we are actually aiming to make our services accessible to everyone. Additionally, we don’t include any hidden charges for the services we offer. In short, our pricing structure is very transparent.
Customized Solutions
Each business has different challenges to tackle and goals to achieve. Our experts will understand your distinctive requirements properly and will craft electronic document management solutions that truly resonate with your requirements. With our specially tailored solutions, you can take a competitive edge in the market.
Customer Satisfaction
Client satisfaction is the primary focus of Allianze GCC. Our clients are the backbone of our business. So we strive hard to give them the best service. We use advanced methods and unique techniques to achieve quality and accurate results for clients.
Smart Professionals
We have a team of experts who possess in-depth knowledge and expertise in this field. These professionals whom we picked up from different corners of the world work dedicatedly to derive the best results. So, by choosing our service you are actually getting access to these talents.
Prompt Solutions
Speed and accuracy have a great importance in business operations. If you are able to complete tedious tasks in less time and that too with top accuracy, you can grab better opportunities in your domain. By taking our service you can automate time-consuming business operations and achieve maximum opportunities.
Electronic Document Management Services- FAQ
1. What is Document Management?
Document Management is the act of managing, storing and arranging in a way that is easy to access and share.
2. Can your document management service scale to meet my growing needs?
Absolutely, we offer scalable solutions that can address your evolving requirements.
3. What Document formats Allianze GCC support?
We support almost all kinds of document formats.
4. Can you help with the migration of paper documents to a digital format?
Sure, we can convert your paper documents into digital format by employing advanced technologies like OCR and OCR.
5. Do your services use OCR and ICR technologies for document processing?
Yes, we use advanced Optical character recognition and Intelligent character recognition technologies to process your documents efficiently.
6. How can I ensure the quality and accuracy of document processing offered by Allianze GCC?
We conduct frequent audits and use top technologies to ensure quality and accuracy of document processing services we provide.
7. Can you handle multilingual documents in your document management services?
We have enough expertise and technologies to manage your multilingual documents efficiently.
8. How do I share documents with Allianze GCC?
You can share documents via secured online platforms or via FTP.
9. How will I be able access and manage my documents after outsourcing to you?
We shall give access to your documents through secured and user-friendly platforms. And through this platform you can view, edit and manage your documents.
10. How can I know about the progress of my project?
We shall give you weekly reports and our experts shall contact you to let you know about the progress of your project.
Allianze GCC- Your Robust Partner for EDMS Services
We offer our outsourcing document management services at a cost that is affordable to everyone. That is, you can get our electronic document management solutions without breaking your pocket. Furthermore, as we have a strong team of professionals who have deeper knowledge and expertise in this industry, we are able to deliver exclusive solutions to clients from any industry.
